More Agent Conversations, Without More Time From Your Team
When an agent lists a property in your territory, PropOptix reaches out in your voice, under your name. Your team steps in when the agent replies.
Averaged across all active client campaigns, February through April 2026.
Staying in Front of Agents Is a Weekly Job
Agents pick a title company the way they pick anything else, by who has been part of their week. That takes a real reason to reach out and something worth reading when you do. PropOptix supplies both, on a schedule, in your name.
One new agent relationship can turn into ten to twelve deals a year.
Whether it actually does comes down to one thing: who stays in touch after closing.
You met at one closing. The other title company stayed in touch.
Illustrative, based on an agent averaging ten to twelve closings a year. Actual retention varies.
Everything Your Outreach Needs to Keep Running
Territory and Zip Code Targeting
Draw your market by zip code, county, or territory. PropOptix pulls current live listing activity for those areas only, so no outreach goes outside the lines you set. Add or drop territories as your team's coverage changes.
Multi-Step Sequencing
Agents get a paced series of messages instead of one email and silence. Four messages per sequence, spaced across the life of the listing, each one written for where that listing is in its cycle.
CRM and TPS Integration
ON PROPropOptix connects to the CRM or TPS your team already uses, so replies and contact activity land where your team already works. Suppression lists sync both ways, which keeps duplicate outreach off the table without anyone uploading a new file.
Nobody You Already Work With Gets a Cold Email
The quickest way to damage an agent relationship is to send a prospecting email to someone who already closes with you. PropOptix is built so that cannot happen.
At setup you hand over your client list, your active prospects, and any names that should never be contacted. Those contacts stay out of every prospecting sequence, and agents closing with you now get a different sequence with no pitch anywhere in it.
On Pro, that suppression list syncs from your CRM or TPS, so it stays accurate as your book changes and nobody has to upload a new file to keep it that way.
The Copy Is the Product
Anyone can email an agent about a new listing. The reason ours get opened more than 61% of the time is the formula underneath them, refined across every campaign we run and built around how agents in this industry actually read email.
The messages are short and tied to a listing the agent can pull up on their own screen. They come from your address with your signature on them, with no banner graphic and no template frame anywhere in the sequence, because agents delete anything that looks like a mass send.
You see all of it before it goes anywhere. On Managed and Pro we walk your full sequence through with you and revise until every line reads the way your team talks. Nothing turns on until you sign off on the copy.
Sequences are not published. We walk yours through with you on the call.
Live in Under a Week
Setup is short because there is very little for your team to build.
Setups that require a CRM or TPS integration take a few extra days.
You give us your territories, your sender details, and the lists that should stay out of prospecting. Accounts without an integration can go live the same day the contract is signed.
Your sequences come to you for sign-off.
New listings in your territory enter the sequence once you confirm the agents you want to reach. Nobody on your team pushes a send button after that. Their job is answering the agents who reply and taking the meetings that come from it.
Know Which Agents Are Worth a Call This Week
Reporting is built around one question, which is who your rep should talk to today. You see open and reply activity per agent, which sequence each one is in, and how far along they are. Managed and Pro add a monthly call where we walk the numbers with you and adjust the sequences based on what performed.
Outreach plans start at $150 per user, per month
Three ways to run it, from a single rep covering one county to a multi-county agency with full CRM integration.
See outreach pricingCommon questions
Do we need a CRM to use this? +
No. PropOptix runs on its own. If your team already uses a CRM or TPS, Pro connects to it so replies and contact activity stay where your team works today.
How long until outreach starts going out? +
Under a week, and often faster. Accounts that do not need an integration can be live one day after the contract is signed.
Can we approve the messages before they send? +
Yes. On Managed and Pro we review every message with you and make changes until it sounds like your team. Nothing turns on before you sign off on the copy.
What happens when an agent replies? +
The reply goes straight to your sender address. Your team answers it directly, and we never sit in the middle of that conversation. Reporting shows you the reply came in and where that agent sits in the sequence.
Where does the listing activity come from? +
Live listing data for the territories you select.
How do you keep outreach away from agents we already work with? +
During setup you share your client list, prospect list, and any do-not-contact names. Those contacts stay out of prospecting sequences. Agents already closing with you get the returning-client sequence instead, which carries no pitch. On Pro, that suppression list syncs from your CRM or TPS so it stays current on its own.
Does this replace our business development team? +
No. It creates conversations your team would not otherwise have. Your reps still own every relationship, and they are no longer relying on finding spare time to stay visible.
What happens to our contacts if we cancel? +
They are yours. PropOptix does not hold your contact list or your sequences behind the subscription.
Ready to Keep Agent Outreach Running in Your Market?
Tell us the territories you want to grow. We will handle the messages that keep those agent relationships active between orders.
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